HR Senior officer

HR Strategic Planning

• Set up the HR department and provide management oversight and leadership.

• Develop an HR strategy for the country program which is in line with the organizations’ national and regional goals and objectives.

• Develop and implement a manpower planning helping the organization to have the needed staff with the right competence on time as needed.

• Devise and implement metrics as and when needed.

Hiring & Recruitment

• Facilitate and coordinate recruitment process according to HRO HR/Staff policy.

• Facilitate and coordinate recruitment and selection process according to HRO policies and procedures; set in place the recruitment team as appropriate;

• Coordinate recruitments and orientations/transition of both new/ transferring staff.

• Develop job position requests, job descriptions and make recommendations, ensuring accuracy and consistency

•  Coordinate vacancy posting in internal and external media as appropriate.

•  Coordinate interviews and provide senior management with interview outcome summary.

•  Ensure, the tracking system of the recruitment process and compile monthly report on recruitment are maintained.

•  Produce all job offers and contracts in close coordination with HRO Legal Advisor and ensure internal equity

HR Administration & Compliance

•  Oversee HR-related administrative duties and ensure they are compliant with existing legal and government reporting requirements

•  Ensure HRO is in compliance with all Turkish labor law.

• Ensure the Staff Handbook are regularly and in place; Review of policies and procedures, making recommendations

• Ensure, File and update of all staff personnel and statutory documents and ensure that all staff information are properly kept, updated and confidentially maintained

• Monitor and coordinate staff contract management and audit and control all HR documentation received from field and follow up accordingly.

• Lead exit management procedure to ensure seamless and positive transition for departing employee

• Serve as an ambassador and champion for HRO Code of Conduct; escalate code of conduct issues to senior management for additional support and to ensure violations are addressed and appropriate follow-up is carried out

• On an as needed basis liaise with HRO Legal Advisor on HR issues that requires legal interpretations

• Represents HRO in HR Working Group and relevant cluster meetings;

Compensation & Benefits Management

• Oversight of staff information related to timesheets and leave, including a monthly review.

• Responsible for the upkeep of the salary database including monthly reports, and quarterly reports, to the Finance Department.

• Facilitate administration of staff benefits and compensation as stipulated in the HR policies

• When possible, ensure the budgeting and implementation of an HR payroll system in place

• Ensure the process of the monthly HR payroll documentation on timely basis ensuring completeness and accurate documentation

• Ensure that all exiting staff clearance forms are submitted before final dues are processed.

• In collaboration with the finance team, ensure all staff are properly oriented and trained on the completion and submission of monthly Timesheet.

• Update and organize personnel files, documents and forms on the new HR system, including leave balances and time sheets

Performance Management

•  Lead the performance management process including creating a plan to manage annual reviews, conduct training on goal-setting, and work one-on-one with managers and employees

•  Coordinate and ensure timely completion of the annual performance evaluation process.

Employee Relations & Discipline

•  Lead investigations to resolve issues/conflict in the workplace with close collaboration with senior management.

•   Manage employee relations disputes, complaints and conflicts in a professional manner with the aim of empowering employees and supervisors to have the necessary tools, resources and knowledge to resolve conflicts in a positive reinforcement manner.

•  Act as an impartial mediator in disciplinary procedures and ensure it is administered in an equitable and fair manner and meets all legal and labor regulations and requirements

•   Maintain an effective negotiation process and harmonious employee/employer relationship

•  Advise supervisors in determining appropriate disciplinary plans of action

•  Maintain the confidentiality of all sensitive HR information at all times.

Staff Performance

•  Leading Annual Appraisal process for all delegation staff.

•    Supporting managers with staff performance management as needed.

•   Follow up with direct line managers to ensure all new staff's probation process is followed.

Exit Management

•  Lead exit management procedure to ensure seamless and positive transition for departing employees.

•  Responsible for ensuring all steps of the exit management according to HRO manual.

Employee files and archives

• Maintain personnel files, leave trackers and contract database.

• Maintains CV’s database for all open position and classified the CV’s base on qualifications, skills and experiences.

• Accountable for the efficient storage of employee information.

• Ensure that employee documents are in accordance with working for HRO check list and donors’ requirements

• Validate recruitment requests and amendments to contracts (job description, payment, working hours, end date, etc.).