منسق/ة سلسلة التوريد – Supply Chain Coordinator

The Supply Chain Coordinator is responsible for supply chain activities
planning, developing supply chain plans to support program implementation
and close coordination with internal and external stakeholders. Supply chain
planning includes procurement plans, warehousing plans, transport plans,
staffing plans, distribution plans, and training plans.
❖ Ensure procurement plans are developed for all active grants in collaboration
with program Coordinators/Managers.
❖ Ensure that program teams develop distribution plans for supplies and assets
in order to eliminate inventory remaining in the warehouses after grant
closure.
❖ Coordinate with supply chain field staff ensuring that there is sufficient space
in the warehouses before sending program supplies to the field sites.
❖ Ensure supply chain staff training and capacity building plans are developed
as the PMEs and incorporated into the budgets.

❖ Ensure that the supply chain department is well-staffed and roles and
responsibilities of each have a clear job description.
❖ The Supply Chain Coordinator owns, manages, and drives ONSUR in-country
procurement strategies, policies, and procedures. He/she ensures all country
program procurement needs are met on time in accordance with ONSUR
standards.
❖ Ensure compliance with ONSUR and donor policies in the procurement of
program supplies and assets.
❖ Ensure review and execution of procurement contracts in a timely fashion.
❖ Ensure Implementation of Supply Chain SOPs in all offices.
❖ Ensure supply chain monthly and quarterly reports are accurate and
submitted on time.
❖ Organize procurement training sessions for procurement/tender committees
in the field offices and non-supply chain staff if deemed necessary.
❖ Review procurement documents before payments.
❖ Ensure all suppliers/service providers' Information, history, and performance
are filed and kept confidentially in all offices.
❖ Ensure supply chain officers conduct Market Surveys and analyses quarterly
and share them with the program team and field Coordinators/ Managers.
❖ Identify fraud and corruption red flags and address them in a timely manner.
❖ Establish a reasonable and appropriate lead time for all procurement of
program supplies and delivery of goods to the program sites.
❖ Work with Field Offices Supply Chain staff and Field Coordinator / Managers
to ensure effectiveness, countrywide uniformity of supply chain structure, and
implementation of the ONSUR’s standard operating policies and procedures.
❖ The Supply Chain Coordinator is responsible for managing and controlling all
inventory and warehouse operations in the country program and ensuring
excellent records keeping, implementation of inventory standard operating
procedures, and control as provided by SC.
❖ Ensure implementation of ONSUR inventory policies in all ONSUR offices.
❖ Produce grants ending and year-ending inventory reports in a timely manner.
❖ Visiting field offices at least once per year and check warehouses/store
records and safety as per ONSUR standards.
❖ Conduct spot checks and surprise inventory counts as per ONSUR SOPs.
❖ The Supply Chain Coordinator is responsible for the procurement,
maintenance, safekeeping, and records of all ONSUR country program assets
and equipment. He/she is responsible for all aspects of the administrative,
financial, capital, and operations of asset management in accordance with
ONSUR and donors' rules and regulations.
❖ Ensure Implementation of ONSUR Asset policies in all ONSUR offices.
❖ Ensure assets are maintained timely and are safe to use, and all maintenance
is documented.

❖ Ensure assets are tracked properly, and tagged at the delivery, and the asset
tracking sheet is continuously updated as assets are issued to staff or
deployed to facilities.
❖ Planning for asset replacement as their service life comes to an end ensuring
sufficient funds are budgeted for replacement.
❖ Manage the disposal process for assets, including ensuring donor approvals
are in place before the disposal.
❖ Ensure spot-checks are done systematically, documented, and reported for all
ONSUR assets, inventory, and equipment at least once a year.
❖ The Supply Chain Coordinator is responsible for overseeing and coordinating
all ONSUR country fleet and transportation activities, ensuring that all ONSUR
fleet operations are conducted in adherence to ONSUR vehicles policies and
procedures including vehicle procurement, vehicle movement, maintenance,
and reporting accuracy.
❖ Ensure all ONSUR vehicles are in good condition and well maintained.
❖ Ensure all ONSUR-owned vehicles are reported and insured by ONSUR.
❖ Ensure local fleet management policy is in place, implemented, and followed
by all in all ONSUR offices.
❖ Review regularly fuels consumption and vehicle utilization management.
Based on the analysis, plan for an increase/decrease in the number of vehicles
if necessary.
❖ Review vehicle monthly reports and provide the necessary support to the
supply chain staff.
❖ The supply Chain Coordinator is responsible for identifying and analyzing
compliance risk in supply chain processes, implementing strong procurement
controls, identifying procurement red flags, implementing internal and
external audit corrective action plans, and ensuring all supply chain activities
are conducted in an ethical manner.
❖ The Supply Chain Coordinator is responsible and accountable for overseeing
all supply chain learning and development initiatives in the country and
assessing training needs, developing training plans for supply chain staff and
other target audiences (programs, finance, etc.) as necessary.
❖ Adherence to code of conduct, safeguarding policy, and PSEA policy.
Reporting any complaints related to safeguarding or misconduct.