Finance Coordinator

Key Responsibilities:

1. Financial Review & Control

• Review procurement-related financial transactions and supporting documentation prior to payment.

• Review and validate Payment Orders before submission for final approval.

• Ensure accurate expense allocation in line with approved project budgets.

• Review administrative payroll inputs (timesheets, leave records) prior to payroll finalization.

2. Payroll & HR Coordination

• Review monthly payroll prepared by HR/Finance Officers prior to approval.

• Ensure salary slips and payroll documentation comply with internal policies and approval thresholds.

3. Project Financial Reporting

• Review and consolidate project financial reports prepared by Finance Officers.

• Ensure donor reports comply with budget lines, agreements, and reporting formats.

• Prepare consolidated financial reports for management review.

4. Communication & Coordination

• Provide guidance to Finance Officers on financial documentation requirements.

• Coordinate with the Accounting Coordinator to ensure consistency between accounting records and financial reports.

• Escalate complex compliance or financial risks to the Finance Manager.

5. Technical Supervision

• Guide Finance Officers on Budget vs. Actual (BVA) analysis and financial report preparation.

• Ensure accurate project coding, expense allocation, and donor compliance in all reports.

6. Compliance & Internal Control

• Ensure financial transactions and reports comply with the Finance Policy and donor regulations.

• Monitor and support the implementation of internal control procedures within finance operations.

• Support internal and external audit processes.

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Skills & Competencies:

• Strong knowledge of donor reporting requirements (UN agencies, INGOs).

• Advanced Excel and financial reporting skills.

• Good understanding of procurement and payroll cycles.

• Excellent communication and coordination with finance teams and management.

• Detail-oriented with strong problem-solving skills focused on compliance.