Accountant

Key Responsibilities:

1. Accounting System & Chart of Accounts

• Record and post all financial transactions in the accounting system (QuickBooks / Odoo) in accordance with the approved Chart of Accounts.
• Ensure accurate project, donor, and budget line coding.
• Maintain updated project balances and trial balances.

2. Financial Reporting & Period Closures

• Prepare monthly accounting reports and financial summaries by project.
• Execute month-end closing procedures (accruals, adjustments, reconciliations).
• Ensure completeness and accuracy of accounting data before reporting submission.

3. Bank, Cash & Advances Reconciliation

• Prepare monthly bank reconciliations based on bank statements and recorded transactions.
• Review petty cash reconciliations and cash counts prepared by the Cashier.
• Reconcile staff advances and payable/receivable balances.
• Identify discrepancies and ensure corrective action is taken and documented.

4. Transaction Processing & Documentation

• Review and verify payment documents for financial completeness and compliance.
• Prepare journal entries, and adjustment entries.
• Ensure proper archiving of accounting records (physical and electronic).

5. Treasury Oversight & Payment Coordination

• Coordinate with the Cashier to ensure proper execution of cash payments and bank transfers.
• Monitor payment status and ensure accurate and timely recording in the accounting system.

6. Audit & Compliance

• Prepare required documentation for internal and external audits.
• Ensure adherence to internal financial policies and donor requirements.
• Identify potential compliance risks and escalate when necessary.

7. Coordination & Internal Control

• Ensure alignment between accounting records and supporting documents.
• Contribute to strengthening internal financial controls.

Skills & Competencies

• Proficiency in accounting systems (QuickBooks / Odoo).
• Strong knowledge of accrual accounting and financial controls.
• Solid analytical and reconciliation skills.
• High level of accuracy and accountability.
• Ability to work independently under deadlines.