Supply Chain Officer

Job Overview/Summary:
The Supply Chain officer is a key position to the success and delivery of quality process, The Logistics officer is responsible to support the operations management Roles in the Offices in the planning, execution, and monitoring of supply chain activities according to program priorities in compliance with organizational Supply Chain policies and procedures and donor rules and regulations. The Supply chain officer also provides support to the overall response of the operations

Qualifications and Education Requirements:
Preferred graduate with bachelors or Diploma in logistics/supply chain management or in engineering/ business
management, relevant experience considered.
General Work Experience:
Minimum 2 years of progressive Supply Chain professional experience,
• Experience working with in an ERP environment
• Experience with Data Analysis
• Experience working with a diverse portfolio of Donors and knowledge of specific donor guidelines.

Skills:
• Demonstrated Skills and Competencies:
• Have a high degree of flexibility and ability to work under sometimes acute hardship conditions against tight
deadlines.
• Strong computer and communication equipment skills, including in Microsoft Office applications.
• Strong communicator, negotiating to facilitate and presenting
• Able to work effectively in a highly matrixed structure
• Excellent training and coaching ability
• Ability to travel to remote field offices.
Language Skills:
• Fluency in English and Arabic is required
Key Working Relationships:
• Position Reports to: Supply chain coordinator and Head of supply chain
• Position technically supervises supply chain sr. assistant and assistant
• External: May Serve as AFH/SYD Supply Chain representative in outside meetings, other governmental organizations, inter-agency groups and foundations.

Main Duties/Responsibilities:
Major Responsibilities:
Under the direct supervision of the Supply Chain coordinator and head of supply chain, the Supply Chain officer will be responsible for the following:
1. Procurement Management
• Lead Market Analyses by collecting, organizing, and analyzing market data and share results with program team and field Coordinators/ Managers.
• Lead the bidding process by developing and issuing requests for proposals (RFP), Request for Quotations (RFQ), and completing a purchase request process
• Ensure review and execution of procurement contracts in timely fashion
• Manage relationships with suppliers, and program staff
• Make sure supply chain monthly and quarterly reports are submitted on time to the leadership team.
• Ensure all Suppliers' information is filed and maintained confidentially in all offices.
• Ensure compliance to the organization and donor policies in the procurement of program supplies and assets
2. Inventory Management
• Ensure effective handling of inventory.
• Implement the orginazation inventory policies with regard to all project Items including cycle count, reporting discrepancies.
• Produce grants ending and year-ending inventory reports in a timely manner.
• Coordinate inventory disposal procedures
3. Assets Management
• Develop Assets maintenance, including repairs tracking and insurance coverage process.
• Ensure spot-checks are done systematically, documented and reported for all the organization assets, inventory and equipment every 6 months.
• Handle asset and property disposal, including auction management
• Ensure that grants inventory and asset report is accurate, regularly produced, reviewed and approved before the Grant closing date.
4. Logistics and Fleet Management
• Conduct transport needs assessments
• Develop and supervise fleet movement plans, vehicle maintenance, drivers assignment, vehicle safety, and fuel consumption.
• Develop vehicle management cost analysis
• Regular issuance, review, and usage of vehicle monthly reports to inform strategic decision-making process.

“All AFH members (staff, volunteers and interns) are committed to the AFH policies such as, AFH Code of Conduct, Child Safeguarding Policy, Reporting Sexual Exploitation and Abuse, Reporting Conflict of
Interest, Reporting Misconduct”

Child Safeguarding Policy:
Child abuse in all forms is unacceptable to AFH which recognizes its responsibility to protect children from harm in all areas of its work. AFH is committed to ensuring a child-safe environment and is applying a zero-tolerance
approach towards any kind of child abuse and exploitation. We understand the diverse needs of every individual, and we're proud to announce our unwavering dedication to creating an inclusive environment for persons with disabilities.

PSEAH -Discrimination, Abuse, and Harassment Policy:
AFH unwavering dedication extends to creating a workplace that fosters respect, equality, and dignity. Introducing our Discrimination, Abuse, and Harassment Policy, we affirm our stance against any discrimination, abuse, or harassment based on race, ethnicity, religion, national origin, gender, age, sexual orientation, marital status, citizenship status, disability, or military status. We declare zero tolerance for any form of mistreatment, whether physical, sexual, or verbal. Our employees and associated personnel are integral to upholding these values, ensuring a work environment where everyone's rights are respected, both within and beyond the AFH community.
Join us in building a future where protection, safety, and respect prevail for all.
and It is forbidden for AFH employees inflict harm on children or vulnerable groups or carry out acts of harassment or sexual exploitation of children and adults, directly or indirectly, inside or outside the organization, during or after working hours."