Information Management Officer

About ACTED

ACTED is committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavours to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. The commitment of ACTED and that if our teams is guided by 4 core values: (1) Responsibility: we ensure the efficient and responsible delivery of humanitarian aid with the means and the resources that have been entrusted to us. (2) Impact: we are committed to having the most sustainable impact for the communities and the people with whom we engage. (3) Enterprising-spirit: we are enterprising and engage in our work with a spirit that creates value and overcomes challenges. (4) Inspiration: we strive to inspire all those around us through our vision, values, approaches, choices, practice, actions, and advocacy.

Greening strategy:

ACTED’s greening strategy aims to tackle environmental degradation and climate change while meeting the needs of the most vulnerable who are often those most affected by the deepening environmental crisis. Each ACTED employee will adhere to these principles through key green programming responsibilities:

• Contribute towards the adherence and development of the greening strategy plan.
• Explore innovative green programming opportunities and/or solutions within your realm of responsibilities and roles

Encouraging and promoting environmental safeguarding processes and environmental programming standards in accordance with SOPs and technical guideline notes

ACTED PSEAH Policy:

(Information Management Officer ) has the responsibility to adhere to the PSEAH Policy (Protection against Sexual Exploitation, Abuse and Harassment). The (IMO) has the obligation to complete all mandatory trainings related to the Code of Conduct and the PSEA policy and report any safeguarding concern such as breaches of organisational policies or codes of conduct according to ACTED’s procedures. The (IMO) carries out work duties in a way that does not harm children, vulnerable adults or other staff or volunteers.

Location: Idleb

Job Purpose

IMO is responsible for managing the emergency databases undertaken by the organization, matching the quality criteria and strategy related to emergency activities.

Objectives:

Develop and implement the information management strategy for ACTED’s Northern Syria response

Duties and Responsibilities:

• Playing a lead role in the design, development, management and improvement of emergency data management systems including database and spreadsheets, along with related process for data collection, cleaning and verification.
• Assist in training staff involved in information management activities, including data collection and data entry teams.
• Make recommendations and provide advice on the technical information management requirements.
• Provide required information to relevant parties as dictated by contract and procedures.
• Develop emergency tools by using Kobo.
• To check and verify all the documents to insure its match with the databases and signed distribution lists,
• Insure do backups for all the database and signed distribution lists, and other related documents,
• Complete deliverables to specification and within timeline

Key Performance Indicators

• % of improvement in the efficiency and functionality of emergency data management.
• # of data managed by IMO
• % of development emergency data collection tools

QUALIFICATIONS:

• University degree in Information Technology, engineering, Statistics, Social Sciences or a related field
• At least 2 years’ work experience with data management.
• At least 2 year experience in with NGO/INGO.
• Past job experience for at least 2 years in similar position
• Data management and design tools such as KOBO, ODK and iForms.
• Ability to work under pressure in a high-pace environment.
• Good organizational and prioritization skills.
• Excellent computer skills (MS office Excel, Word and Outlook).
• Strong analytical skills.
• Excellent writing and communication skills.
• Good English skills or more is highly preferred